Free tool
Make an invoice or quote and save it as a PDF, in two minutes, without an account
Sometimes you need one invoice out today and no software decision. Fill in the two parties, the line items, your tax rate and where the money should go, and print to PDF. Switch to quote mode for a proposal with a validity date. It runs entirely in your browser; nothing you type is sent to Galerly or stored anywhere.
Facts and prices checked on 2026-09-03.
Line items
Choose “Save as PDF” in the print dialog. Nothing you type is sent anywhere.
Invoice
INV-0001
Date: 03/09/2026
Due date: 17/09/2026
From
To
| Description | Qty | Unit | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
What an invoice has to contain
Requirements differ by country, but the common core in the EU, Switzerland and the UK is: your name and address, the client’s name and address, a unique sequential number, the issue date, a description of the service and the date it was performed, the net amount, the tax rate and tax amount if you charge it, the gross total, and your tax or VAT number when you are registered. Add your IBAN and payment terms so the client can pay without asking.
Tax rate: which one to type
- Not VAT-registered (small business exemption): leave the rate at 0 and state the exemption in the notes, in the words your country requires.
- Registered, client in your own country: your standard rate. Switzerland 8.1%, Germany 19%, France 20%, Italy 22%, Austria 20%, UK 20% at the time of writing.
- Registered, business client in another EU country with a valid VAT ID: 0 with a reverse-charge note and both VAT numbers on the document.
Two limits of this tool
This tool applies one rate to the whole document and does not produce a Swiss QR-bill. If you invoice in CHF, the QR-bill is what your client’s banking app expects; Galerly generates it on every CHF invoice.
When a generator stops being enough
A PDF from this page has no pay button, no record of whether it was opened or paid, and no link to the gallery it belongs to. Galerly’s invoices carry an online payment link through your own Stripe account, apply the right VAT or reverse charge from the client’s country, add the QR-bill on CHF, and sit next to the quote, contract and gallery for the same client. Three invoices a month are free.
See how Galerly invoices handle VAT, reverse charge and the QR-bill.
Invoicing for photographersFrequently asked questions
Is the PDF legally valid?
An invoice is valid when it contains what your country requires; the layout does not matter. Use the checklist above and keep your own copy and numbering sequence.
Can I save the invoice and edit it later?
Only as the PDF you print. The page keeps nothing, by design. For editable, numbered, tracked invoices use a Galerly account.
Does it work on a phone?
Yes. Most phone browsers offer “Save as PDF” or “Share” in the print dialog.
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